Modern Slavery Statement — Garden Maintenance Surbiton

Garden Maintenance Surbiton is committed to preventing modern slavery and human trafficking in all aspects of our operations and supply chain. We maintain a clear zero-tolerance policy towards any form of forced labour, exploitation or coercion. This statement outlines our approach to risk assessment, supplier management, reporting channels and continuous improvement across our Surbiton garden maintenance activities.

Our leadership team embeds ethical standards across the organisation and ensures that all staff and contractors understand their responsibilities. We require that every worker engaged in Surbiton garden maintenance is treated with dignity and receives lawful pay and working conditions. We will not tolerate breaches of these standards and will take decisive action where concerns arise.

To support this position we have implemented specific policies and contractual clauses for suppliers and subcontractors. These require suppliers to confirm compliance with applicable labour laws and to provide evidence of responsible recruitment and worker welfare practices. Our procurement process includes screening for high-risk sources of labour and remediation expectations for any identified issues.

We operate a risk-based supplier audit programme that targets areas most likely to present modern slavery risk within garden services in Surbiton and beyond. Audits combine document review, site visits and worker interviews where practical. Audit scope includes recruitment practices, wage records, working hours, accommodation (if provided) and subcontracting arrangements.

Our supplier audit checklist uses objective criteria and is updated periodically to reflect emerging risks. Key elements we monitor include:

• Verification of right-to-work and lawful employment documentation
• Evidence of fair pay, transparent deductions and wage timeliness
• Clear policies on recruitment fees and third-party labour providers

We maintain multiple secure and confidential reporting channels for staff, contractors and third parties to raise concerns about suspected modern slavery or exploitation. Reports can be raised internally through line managers or our compliance team, and we also support anonymous whistleblowing where requested. All reports are taken seriously and investigated promptly and impartially, with steps taken to protect the reporter from retaliation.

Investigations follow a clear protocol: initial assessment, fact-finding, stakeholder engagement and, where necessary, coordinated remediation. Remediation prioritises the safety and welfare of any affected individuals and includes cooperation with statutory authorities, referral to specialist support services and corrective action with suppliers. We document outcomes and implement measures to prevent reoccurrence.

Training and awareness are integral to our approach. Employees, supervisors and procurement staff receive periodic training on recognising signs of modern slavery and the correct reporting procedures. We encourage a culture of vigilance and responsibility across our Surbiton maintenance teams and partner networks.

Contractual terms with suppliers require compliance with our modern slavery standards and permit audits and corrective actions. Where suppliers fail to meet expectations we pursue a range of responses from improvement plans to termination of contracts. We favour constructive engagement but reserve the right to disassociate from partners who refuse to address serious breaches.

As part of garden care Surbiton governance, our Board reviews progress on modern slavery mitigation and approves improvement plans. We publish this statement to demonstrate accountability and to encourage best practice in the local landscaping and garden services sector.

We will continue to strengthen our policies, extend supplier due diligence, and refine our training and reporting mechanisms. This Modern Slavery Statement reflects Garden Maintenance Surbiton’s ongoing commitment to eradicating modern slavery in our operations and supply chain, reinforcing a safe and ethical environment for everyone who contributes to our work.